Employee Incident Screen

Updated on 13 May 2023

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The Incident screen allows you to add a new incident or to edit an existing incident. It is displayed by clicking the Add Employee Incident icon or by clicking on an existing incident on the HR section of the Contacts screen.

The following table describes the available screen elements.

Screen Element	Description
Employee Incident Type	Required. Selected from available incident types added on the Admin Lists screen. If you have the System Admin permission, the label for this field is displayed as a hyperlink allowing them to go directly to the administration screen to add or edit incident types and then return to select one.
Employee Incident Date	Required. Allows you to specify the date on which the incident took place.
Cost	Allows you to record the cost associated with the incident.
Insurance Submission Date	Allows you to specify the date the associated claim was submitted to the insurance company.
Supervisor	Allows you to select the employee who is the individual's supervisor in the incident. The drop-down list makes available to all employees.
Attachments	The attachment controls are only available after the incident has been initially saved. The numeric hyperlink shows the number of file attachments added to the incident. Clicking on the hyperlink displays a list of the attachments and allows you to view them. Clicking Add Attachment allows you to attach a file from the computer or mobile device to the incident.
Employee Comments	Allows you to record the employee’s explanation of the incident.
Supervisor Comments	Allows you to record the supervisor’s comments related to the incident.
HR Comments	This field is only available on the screen if the logged-in person has HR Admin permission. Allows you to record HR’s comments related to the incident. When the HR Comments are initially saved, Aspire also records the logged-in user as the HR Contact for the incident. The HR contact is available for display and filtering on the Employee Incidents Report.
Cancel	Clicking this icon returns to the Contact screen without saving the incident.
Save	Clicking this saves any changes made to the incident and returns to the Contact screen.

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