Setting Up Calendar and Email Integration

Aspire allows you to manage your user account which includes turning on synchronization with your Google or Outlook email and or calendar account. When email synchronization is enabled, e-mails sent by Aspire will be sent through your Outlook or Google account and will appear in their sent items folder in their email system. When calendar synchronization is enabled, calendar appointments created in Aspire automatically appear in their Google or Outlook calendaring system. Appointments created in their personal calendar system will automatically appear in Aspire.

Access your user settings to enable synchronization by selecting the User  icon at the bottom of the Home page.

Aspire allows you to establish your calendar as Private. When a calendar is set to private, other users are still able to see that an appointment exists for you, but are prevented from seeing the subject, location, or notes associated with the appointment. This is depicted in the Activities search list.  The same information is also protected on the Calendar screen.

When you set your calendar to private, Aspire lets you choose specific users who are still allowed to view their calendar appointments.

Aspire prevents you from deleting calendar appointments from Aspire if they were initially created in the email system. For calendar appointments created in the email/calendar system, the Delete icon is disabled in Aspire. This helps to prevent duplication of appointments. If the calendar appointment is created in the email system, the appointment screen will reflect this.

While other users may have access to view an appointment, only the creator can edit the appointment.

When you create an appointment for another user, and the creator removes themselves from the appointment, Aspire sets the attendee as the creator of the appointment so they will be able to maintain the appointment thereafter, once the appointment is saved, the creator will no longer be able to edit the appointment. If the creator leaves themselves on the appointment, then they will be able to edit the appointment, and the user that they added will not.

Aspire prevents you from creating an appointment for multiple attendees and removing themselves as an attendee.